venues_tab.html

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layout: page
title: Venues Tab
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<div id='top-box'>
  <span class='ribbon'>Venues Tab</span>
  <p>The Venues Tab in Venue Driver is where a manager or administrator (promoters <b>do not</b> see this) can view and edit the attributes of the venues in their account. For security reasons, if a venue needs to be added to an account, the authorized representative of that account must contact their Venue Driver rep via email or phone at +1 866 760 0007.</p>
</div>

<!-- put venue tab screenshot here -->
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  <img src="/images/venues_tab.png">
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<hr />

<h2>Editing the Venue parameters.</h2>

<div id="images">
  <img src="/images/venue_edit.png">
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<p>Each field is pretty self-explanatory, but will be detailed below for reference.</p>


<div class="block white">
  <p>
    <b>Title</b><br/>
    The name of the venue.
  </p>

  <p>
    <b>Wiki Name</b><br />
    This feature is deprecated. Please disregard.
  </p>

  <p>
    <b>Description</b><br />
    The description of the venue can be entered here. This field is optional unless Venue Driver is powering the account's public website. In that case, the venue description will be visible to the general population on the internet.
  </p>

  <p>
    <b>Tags</b><br />
    This feature is deprecated. Please disregard
  </p>

  <p>
    <b>Latitude and Longitude</b><br />
    These fields automatically populate based on the address of the venue.
  </p>

  <p>
    <b>Email</b><br />
    The venue's primary email address should be filled in here. This is optional unless Venue Driver is powering the account's public website. In that case, it will be visible to the internet as a whole.
  </p>

  <p>
    <b>Phone</b><br />
    The venue's primary phone number should be filled in here. This is optional unless Venue Driver is powering the account's public website. In that case, it will be visible to the internet as a whole.
  </p>

  <p>
    <b>Address, City, State, ZIP (Post Code), Country</b><br />
    The venue's physical location is entered here. These fields are required for the proper generation of electronic tickets.
  </p>

  <p>
    <b>Time Zone</b><br />
      The venue's time zone is selected here. This is critical to ensure timely delivery of reservation and guestlist notifications as well as enforce guestlist cutoff times properly.
  </p>

  <p>
    <b>Reservations Summary Time</b><br />
    This is the time that the evening's reservation summary will be emailed out to any staff member that is checked off in their profile to receive this notification. Please note this is a 24-hour clock. Thus 9 PM would be 2100.
  </p>

  <p>
    <b>Guestlist Close Time</b><br />
    This is the time that the guestlists for the evening will no longer accept additional people. Like above, this is also a 24-hour clock.
  </p>

  <p>
    <b>Home URL</b><br />
      The venue's home URL is set here. This URL will appear on the venue's ticketing page when a user clicks on the venue name.
  </p>

  <p>
    <b>Sort name</b><br />
    This determines the way names are sorted in the iPad app, either by first name or last name.
  </p>

  <p>
    <b>Reservations Sort</b><br />
    This determines whether reservations are grouped by name or section in the web interface or iPad app.
  </p>
</div>

<hr />

<h2>Editing venue table layouts.</h2>

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<div id="images">
  <img src="/images/table_layout.png">
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<p>Venue Driver's VIP reservation system allows for customers to be sat at specific tables within a venue. To set this up, click on the small "dash" below the column heading "Seating areas and Tables". </p>

<!-- put creating VIP section screenshot here -->
<div id="images">
  <img src="/images/create_tables.png">
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<p>A list of existing sections will appear. They can be edited, or new sections created by clicking "Create New", and filling out the fields, which are defined below.</p>

<div class="block white">
  
  <p>
    <b>Title</b><br />
    The title of the VIP section.
  </p>

  <p>
    <b>Capacity</b><br />
    This is how many people can fit in the section. This is a soft limit, allowing for a section to be overbooked, and the capacity will show as a translucent bar on the Updates tab.
  </p>

  <p>
    <b>Tables</b><br />
    This is where individual tables for an area are defined. It is not necessary to put the section name in the table name, as this will carry over from the section name defined above.
  </p>

  <p>Click 'Create Another' to create more tables for a section.</p>

</div>

<div class='link'>
  <a class='button' href="http://help.venuedriver.com/">Return to Table of Contents</a>
</div>