Cisco Webex Board, and Desk series, offer the possibility to share whiteboards by sending them via email or saving them into Webex spaces. To do this, users need to be standing in front of the board and perform several clicks on the screen. This Webex Device macro allows users to share whiteboards via email simply by clicking on a button on the navigator/touch screen. This is especially useful in Companion mode environments, where the Navigator is connected to the main video device.
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Send Whiteboard from your Navigator:
Use your Navigator to send Whiteboards that are open on your paired Board or Desk Series Devices
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Send Whiteboard in Companion Mode
Similar to the above feature, we can also send Whiteboards opened on a Companion Board Device from the main Room Series Device and its Navigator. The macro, running on the main video device, will connect to the Board, check for a shared whiteboard, and instruct the Board to send it by email:
- Send Whiteboard from your touch screen
Send your Desk/Board Whiteboards with a simple click
The macro automatically creates a share button, which will be visible only in the call controls. This is because the API used to share the whiteboard (xapi.Command.Whiteboard.Email.Send) is only available when a whiteboard is shared during a call/meeting.
The device will send a warning message if the button to share the whiteboard is pressed before the whiteboard is shared:
Another message indicating that the macro is checking if there is any shared Whiteboard in the Webex board (only for Companion mode):
and, finally, one message confirming that the whiteboard was sent:
- RoomOS/CE Webex Device running RoomOS 11.14 version or above
- Web admin access to the device to upload and run the macro
- Local Admin account for the Companion Board ( Required to make xAPI calls from main room device )
- Network (LAN) connectivity between Main Room Device and Companion Board device
- Board SMTP configuration is needed (see https://help.webex.com/en-us/article/nkgc99h/Configure-the-SMTP-settings-of-Cisco-Board-and-Desk-series)
For Companion mode, the macro is designed to run on the main video device in the room:
- Download the
share-whiteboard-companion.jsfile and upload it to the main video device macro editor via the web interface - Configure the macro by changing the initial values, there are comments explaining each one.
- Enable the macro on the editor.
For standalone Boards, and Desks:
- Download the
share-whiteboard-standalone.jsfile and upload it to your Webex Room devices macro editor via the web interface - Configure the macro by changing the initial values, there are comments explaining each one
- Enable the macro on the editor
- Room Series & Navigator with Board Series in Companion mode
- Board Series & Navigator
- Desk Series & Navigator
A new version of this macro is ready, with a new option allowing the user to send the Whiteboard to selected meeting participants
Only participants in the same organization will be shown
- Download the
share-wb-participants-companion.jsfile for Companion mode (or theshare-wb-participants-standalone.jsfor standalone devices ), and upload it to the main video device macro editor via the web interface - Configure the macro by changing the initial values, there are comments explaining each one.
- Enable the macro on the editor.
*For more demos & PoCs like this, check out our Webex Labs site.
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Please contact the WXSD team at wxsd@external.cisco.com for questions. Or, if you're a Cisco internal employee, reach out to us on the Webex App via our bot (globalexpert@webex.bot). In the "Engagement Type" field, choose the "API/SDK Proof of Concept Integration Development" option to make sure you reach our team.