User Guide SDGs ‐ Assign a Status to Comments
Comments can be assigned a status from one of four categories:
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Actual
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Planned
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Suggestion / Idea
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More Information
To assign a status to a comment, you will: 1. Select the Initiative you wish to add a new or update a comment for, either via the Initiatives icon on the left-hand side navigation bar or via a SDGs Alignment Card 2. Click on the Initiative comment icon found along side the Initiative SDGs Target you are adding or updating. 3. Select which of the four comment status types best fit your comment. These are:
An 'Actual' status should be selected when the Initiative SDGs Target is currently occurring in the Initiative. Selecting this status will save the Initiative SDGs Target as blue and automatically tick the Initiative SDGs Target tick box when saved.
A 'Planned' status should be selected when the Initiative SDGs Target is not currently occurring in the Initiative but is planned to happen. Selecting the 'Planned' status will save the Initiative SDGs Target as teal and automatically tick the Initiative SDGs Target tick box when saved.
A 'Suggestion/Idea' status should be selected when the Initiative SDGs Target is not currently occurring in the Initiative, but you would like to record suggestions or ideas on how this might be achieved. Selecting this status will save the Initiative SDGs Target as yellow and automatically untick the Initiative SDGs Target tick box when saved.
A 'More Information' status should be selected when the Initiative SDGs Target requires more information in order to record it accurately. Selecting this status will save the Initiative SDGs Target as purple and automatically untick the Initiative SDGs Target tick box when saved.
Each of the four comment status types will are recorded in the Activity Report differently, as highlighted here:
Actual 'Save New Comments' with 'Actual' as the status will be recorded as activity in the Activity Report. All first comments will be tallied in the 'Additions' column, and all subsequent saved comments will be tallied in the 'New Comments Saved assigned Actual' column in the Activity Report. Planned Saving a comment with a 'Planned' status will not record activity in the Activity Report. 'Updating Existing' comments with 'Planned' status will also not record activity in the Activity Report, however comments changed from 'Planned' to 'Actual' will be recorded as 'Additions' in the Activity Report.
Suggestion /Idea Saving a comment with a 'Suggestion / Idea' status will not record activity in the Activity Report. 'Updating Existing' comments with 'Suggestion / Idea' status will also not record activity in the Activity Report, however comments changed from 'Suggestion / Idea' to 'Actual' will be recorded as 'Additions' in the Activity Report. More Information Saving a comment with a 'More information' status will not record activity in the Activity Report. 'Updating Existing' comments with 'More Information' status will also not record activity in the Activity Report, however comments changed from 'More Information' to 'Actual' will be recorded as 'Additions' in the Activity Report.
Assigning a status to a comment will affect how an Initiative SDGs Target tile is presented on a SDGs Alignment Card. They are presented as:
- Actual = 100% colour of Target Area
- Planned = 50% colour of Target Area
- No comment = lined tile of Target Area
- Gap in effort = transparent or(or Grey when Gap in Effort selected)
Example SDGs Alignment Card with 'Actual' + 'Planned' + 'No Comment' visible
Filtering by comment status Users are able to filter a SDGs Alignment Card by one or more comment status types, enabling them to visualise those Initiative SDGs Target that are Actual, Planned, have No Comment saved or are not currently being addressed (Gap in Effort). To filter a SDGs Alignment Card by comment status, you will need to:
- Change the view of the SDGs Alignment Card screen from Compact View to Expanded View by clicking the Compact View button on the top right-hand side above the Target Areas.
- Next locate the comment status drop down menu in front of the Compact View button
- Select which one or more comment status types you'd like to filter the SDGs Alignment Card by
- To remove a filter, simply click on the X along side the comment status
Example 'Actual'
Example 'Planned'
Example 'No Comment'
Example 'Gap in Effort'
